Products Overview

The Product card lets you set up an individual Product in your LightSpeed database, defining all of the properties that determine how the Product is treated throughout the system.  The Product card is also where you "map" your Suppliers and their costs when you purchase the item, as well as track the Product's inventory trail, its levels, and the different statuses the Product can be in.

Accessible in the Product card but explained in other articles of the Help database are the Web tab, where all selection and categorization of Products to be sold on the Web Store is done, and the GL Tab, where you set the GL Accounts that are used.

product card

Creating a Product

Creating a Product can be done in several ways. Clicking the Product icon in the LightSpeed Tool Bar will open a new, unsaved Product card, as will right-clicking the Product source in the Source List. Products can also be created directly from all Sales Documents (Quotes, Orders, SROs, and Invoices), or from a Purchase Order, by clicking the "+" icon at the far left. Importing Products using Import Tools can be done to create Products in a batch from a pre-defined tab-delimited file. 

Deleting a Product

Authorized users can delete Products by clicking the Delete button inside the Product card, or by selecting the Product(s) in the Browser window and either pressing the Delete key on their keyboard, or clicking the Delete button at the bottom of the Browser. Note: You cannot delete a Product if it has been sold on an Invoice, or received on a Purchase Order, nor can you delete a Master Product.

Product Types

There are several types of Products in LightSpeed:

Inventoried - A Product that can physically be counted

Non-Inventoried - A Product that reflects a service, such as Shipping or Labor

Serialized - A Product that tracks unique serial numbers for each unit of inventory

Current - A Product that shows up in all searches, whether or not it has stock

Non-Current - A Product that only shows up in POS or Browser searches if it has stock

Master - A Product that represent a group of size-color combination Products, such as an article of clothing or a pair of shoes.

Child - A size-color combination Product tied to a Master.

Gift Card - A Product that employs LightSpeed's Gift Card process.

Account Entry - A Product that allows you to set a one-time opening balance for legacy Customers with outstanding balances.